User Permissions

Permissions let you choose what parts of a Merchant Center project a team's members can see and edit.

Permissions let you choose what parts of a Merchant Center project a team’s members can see and edit.

Note: This section covers permissions for Merchant Center users. For API Client permissions, see Authorization and Scopes.

How user permissions work

The Merchant Center grants permissions based on a user’s team. Teams belong to one organization. An organization can have as many teams as needed, and a user can belong to more than one team in more than one organization. You can assign permissions for multiple projects in an organization to a team. If a user belongs to more than one team, permissions are additive: they receive all the permissions granted to them by all teams they belong to.

You can assign the following kinds of permissions:

  • View permissions: Members of the team can view, but not edit or delete.
  • View and Edit permissions: Members of the team can view, edit and delete.
  • Menu item permissions: Hides navigation items from the main menu.

A team can have view or edit permissions to a section of the Merchant Center which is hidden from their menus.

Permissions are assigned to a specific project in an organization, not to all projects.

View and edit permissions are workflow based. If users have permissions to access a workflow, they have a minimum of view permissions on all related data relationships needed for the workflow. For example, if a customer service team has access to Orders, when editing an order they have view permissions on product discounts.

Assigning view and edit permissions to a team

  1. In the main menu bar, open the user menu and select Manage Organizations & Teams. manage-organizations

  2. Click the teams in the row of the table for the organization you want to edit permissions for.

select-teams

  1. Select a project from the Select Project dropdown menu to set permissions for.

  2. Select one or more permission to set from the sections and toggling the slider. See Reference: view and edit permissions to see what each permission grants access to.

toggle-permissions

Permission settings are saved as you edit them.

Assigning menu item visibility for a team

You can hide menu items from the Merchant Center’s left hand menu if needed. This is helpful for certain roles in your organization, like customer service representatives, which only need to use a small part of the Merchant Center.

Menu item permissions differ from View and edit permissions in that they only control menu item visibility.

  1. In the main menu bar, open the user menu and select Manage Organizations & Teams.

manage-organizations

  1. Click the teams in the row of the table for the organization you want to edit permissions for.

select-teams

  1. Select a project from the Select Project dropdown menu to set permissions for.

  2. Click the Hide menu items button and select which menu items to hide. Each item in the list corresponds to a left-hand menu item.

hide-menu-items

  1. Click Hide selected.

Reference: View and edit permissions

You can assign view and edit permissions to the following sections of the Merchant Center.

When granting a View permission, the screen and information is shown in View only mode, with no editing allowed. When granting a View and Edit permission, the screen is shown and editing of existing information or adding of a new is allowed.

All Merchant Center screens have access to any information stored in the project’s Project Settings by default.

Products

The Products permissions grant access to the following Merchant Center screens:

Screen View View and Edit
Products List
Review Modified Products -
Add Product -
Product Direct Access

Granting View and Edit permissions to Products implicitly grants view access to certain fields in Product Types, Categories, Product Discounts and Customer Groups when using the Add Product screen.

Categories

The Categories permissions grant access to the following Merchant Center screens:

Screen View View and Edit
Categories List
Category Search
Add Category -

Customers

The Customers permissions grant access to the following Merchant Center screens:

Screen View View and Edit
Customers List
Add Customer -

Granting View and Edit permissions to Customers implicitly grants view access to certain fields in Customer Groups when using the Add Customer screen.

Customer Groups

The Customer Groups permissions grant access to the following Merchant Center screens:

Screen View View and Edit
Customer Group List
Add Customer Group -

Orders

The Orders permissions grant access to the following Merchant Center screens:

Screen View View and Edit
Dashboard
Orders List
Add Order -

Granting View and Edit permissions to Orders implicitly grants view access to certain fields in Customers, Products (And all dependencies of Products, like Product Discounts), Discount Codes and Cart Discounts when using the Add Order screen.

Product Discounts

The Product Discounts permissions grant access to the following Merchant Center screens:

Screen View View and Edit
Product Discounts list
Add Discount - ✅ (Product Discounts button only)

Granting View and Edit permissions to Product Discounts implicitly grants view access to certain fields in to Products and Categories when using the Add Product Discount screen.

Cart Discounts

The Cart discounts permissions grant access to the following Merchant Center screens:

Screen View View and Edit
Cart Discounts list
Add Discount - ✅ (Cart Discounts button only)

Granting View and Edit permissions to Cart Discounts implicitly grants view access to certain fields in Customers, Customer Groups, Products and Categories when using the Add Cart Discount screen.

Discount Codes

The Discount Codes permissions grant access to the following Merchant Center screens:

Screen View View and Edit
Discount codes list
Add Discount - ✅ (Discount Code button only)

Granting View and Edit permissions to Discount Codes implicitly grants view access to certain fields in Cart Discounts when using the Add Discount Code screen.

Project Settings

The Project Settings permissions grant access to the following Merchant Center screens:

Screen View View and Edit
Project Settings

Product Types

The Product Types permissions grant access to the following Merchant Center screens:

Screen View View and Edit
Product Types

Developer Settings

The Developer Settings permissions grant access to the following Merchant Center screens:

Screen View View and Edit
Developer Settings